Asst. Prof. John Jack G. Wigley
Tel. Nos.: (632) 406-1611 loc. 8252/ 8278
Telefax: (632) 731-3522
University of Santo Tomas Publishing House
Beato Angelico Building, Espana, Manila
PUBLISHING WITH THE UST PUBLISHING HOUSE
- Submit a proposal
Writers interested in being published by the UST Publishing House should submit a proposal (on-line submissions are acceptable), signifying what the writer believes to be the significance of the work and its possible audience. If the proposed book is a scholarly work, an abstract should accompany the proposal. If it is a literary work, a brief description will do. If the proposed book is unfinished, an outline and a sample chapter must accompany the proposal.
The proposal should also include the author’s brief bio-data and contact information, preferably email address and cellular phone number.
2. Submit the manuscript
If the proposal is approved, the writer must submit his/her complete manuscript (no partial submissions will be accepted) in the following format:
- MS word, 12 pts. Roman or 10 pts. Arial
- 1 soft copy (in CD or USB)
- 1 hard copy, letter quality mode, with printing on one side only
- Hard copy must be the exact printout of the soft copy
- Pages must be numbered through to the end, i.e., not chapter by chapter.
- Permission to use copyrighted material is the author’s responsibility.
- The USTPH’s preferred style is the Chicago Manual of Style, so it would save time if the author were to use it in his/her manuscript.
Authors can submit to the UST Publishing House Office at the Beato Angelico Building, UST, or email@example.com
3. Assessment of Manuscript
The Director and the Deputy Director will make a preliminary assessment of the manuscript, and if it is found promising, will forward it to the USTPH Editorial Board, who will select 2 readers/reviewers from a pool of experts. Reviewers are given one month to submit a recommendation. If the recommendation is favorable, the writer will be informed by the Director or Deputy Director. Should the writer wish to make last minute revisions, this will be his/her only chance to do it.
4. Preparation of Manuscript for Publication
A copyeditor will be assigned to the manuscript. The copyedited hard copy will be sent to the author for approval/comments. For books in Filipino, the USTPH uses the UP Diksyonaryo by Virgilio Almario et al. Writers unwilling to accommodate this, should consider sending their manuscripts to other publishers.
At this point, the author should submit all preliminary materials (if these were not part of his original submission): title page (including sub-title if any), table of contents which must conform with the chapter headings in the text, acknowledgements, preface by the author, introduction or foreword by another writer. Preliminary material that is not submitted before the layout process will not be accepted.
The back cover text should also be submitted at this point. This text may include blurbs solicited by the author from other writers, or his/her own description of the book. This material will be edited by the Publishing House, and may be rejected if found unsuitable.
After the manuscript is returned by the author it will be laid-out by an in-house book designer. The PDF files will be sent to the author for proofreading. No major revisions are allowed at this stage, unless they involve important errors.
After the author returns the PDF files, they go back to the book designer for insertion of corrections. Then an in-house proofreader will go over the page proofs. The book designer will insert whatever further corrections are needed.
End matter, or appendices, notes, glossary, bibliography, index, must be prepared by the author. The author may request the publishing house to commission an indexer, in which case costs will be shouldered by the author.
A short bionote of the author will be placed in the book’s last page. This may or many not include a photograph of the author.
The final proofs will be given to the Director or Deputy Director.
5. Printing the Book
The Publishing House will forward the book’s specs to the university’s Purchasing Dept., which will conduct a bidding and select a printer. A representative of the printing press selected will meet with the head of the Purchasing Dept. and a representative of the USTPH before the PDF files are handed over.
Before actual printing starts, the author will submit the signed MOA, which will have been shown to him earlier.
The printer will submit a blueprint or page proofs of the actual book to the Publishing House, and the Director or Deputy Director will sign off on it.
For ordinary straight-text books, complete delivery will be expected within 30 working days.
During the editing stage of the manuscript, a copy will also have been given to the in-house cover designer or in some cases, an artist commissioned to do the cover. The author will be given a chance to select from at least two cover designs submitted. In cases where the author chooses his own cover designer, he/she will be expected to shoulder the artist’s fee. Final choice of cover design rests with the publisher.
Decisions regarding book size, type of paper, back cover design and text, are also the publisher’s prerogative, since these are decisions which will affect the book’s cost.
The book’s price will also be set by the publisher.
6. Distributing the Book
Books will be distributed through major bookstores, particularly National Bookstore and Power Books. However, authors should be aware that the distributors have the right to reject books offered to them for distribution.
The Publishing House currently has a small bookstore inside its office, and a new one will be constructed in time for the university’s 400th anniversary.
7. Copyright and Other Matters
Copyright belongs to the author. The exception to this is projects which have received funding from UST. In these cases, copyright will be shared by the author and the University.
The publishing house will take care of all expenses related to the production, printing, and distribution of the book. It will also take care of copyright registration. Authors might have to underwrite expenses only if they have special requirements for their books, like hard binding, higher-quality paper, etc.; which have not been agreed to beforehand by the Publishing House; or if they choose to commission their own cover and/or book designers.
Authors may be invited to participate in some activities involving the promotion of their books, such as lecture tours, book conferences, TV appearances, etc.